Dear Girl Scout Troop #00000 Parents,

The co-leader meeting took place Tuesday and the synopsis is WE'RE EXCITED TO LEAD THESE GIRLS! 

Bear with me for this longish email...there are a few important points to go over.

MEETINGS:

We have our meeting times booked and the room is booked at [school] too.  Our meeting space is Room #000. 

{meeting dates here!]

UNIFORMS/FIRST BADGES/LITERATURE:

 

Melissa and I thought that it would be easiest to order and pick up these items as a group...rather than require all families to make a trip down to the Girl Scouts Store.  We will be opening the Troop bank account soon so that we can collect dues and then place an order.

We've learned that most Daisies prefer the vest over the tunic.  So, we're going with the vest.  There are several 'startup' badges/tabs/buttons that are placed onto the vest right away.  I refer to these startup badges/tabs/buttons as Girl Scouts 'bling'.  Our girls will start to earn badges at the first meeting and get fun patches too.  The cost is $80 (tax included) for the uniform vest (complete with 'bling'), two books and their Daisy petals packet (includes 10 petals and the promise center).  Rent for the room will total $120 for the entire school year ($10 an hour).

 

Here comes the kicker...our $100 dues will quickly be wiped out if we use them this way (for uniform(with bling)/first badges/literature/rent).  So We propose that we ask for $130 in dues.  $80 will go to for uniform(with bling)/first badges/literature.  The remaining $50 will go to rent/art supplies/activity setup/etc.

 

We anticipate that this $000 will be the bulk of your family's investment for the full two years that your daughter will be a Daisy.  Cookies and other fundraisers will hopefully take us the rest of the way.  Whatever the Troop earns--the girls will get to help decide where the money goes.

 

I'm sincerely hoping that you all consider the proposed dues to be reasonable.  By MM/DD/YYYY, please write your $000 check out to "Girl Scouts Troop #XXXX" and mail to:

[address]

 

PARENT ATTENDANCE AT MEETINGS:

 

The first meeting  we ask that 1-2 parents attend with their daughter.  We'll start the meeting with a quaint Girl Scouts Welcome Ceremony and then Melissa will provide a brief orientation for parents while Jen orientates the girls.

 

We will ask for 1-2 parents to attend the 'cookie meeting' mid-year.  

 

All other meetings you are welcome to come, but not required.  Our registered parent volunteers will be asked to help if we have to miss a meeting.  Girl Scouts requires two adult chaperones for our 12 girls.  We may want to increase that to 3 adults if our girls are surly at meetings. The registered parent volunteers will also be vital (to meet Girl Scouts chaperone requirements) for Troop events/field trips.

 

FOOD DURING MEETINGS:

 

Our thought is to keep this to a minimum.  We are assuming that the girls will have just had their dinner prior to the meeting and are going home for bedtime right afterward.  There may be a few meetings where we do offer a snack (if it lends well to our activity) but we won't be passing around a snack 'sign-up' sheet.

 

Please be so kind as to respond to this email (Jen's email).  Send me a quick 'okay' or any questions or comments.  That way I know we are all on track with these updates! 

Fondly, [Leaders Names]

Co-leaders for Girl Scouts Troop #1111111